The organisation collects and processes a range of information about you. This includes

• Name, address, date of birth, gender and contact details, including email address and telephone number;
• Terms and conditions of your employment;
• Details of your qualifications, skills, experience and employment history, including start and end dates with previous employers;
• Information about your remuneration, including entitlement to benefits such as pensions or insurance cover;
• Details of your bank account and national insurance number;
• Your marital status, next of kin, dependants and emergency contacts;
• Your nationality and entitlement to work in the country
• Your criminal record (where appropriate);
• Your days of work, working hours and attendance at work;
• Your periods of leave, including holiday, sickness absence, family leave and sabbaticals, and the reasons for the leave;
• Any disciplinary or grievance procedures in which you have been involved, including warnings issued to you and related correspondence;
• Assessments of your performance, including appraisals, performance reviews and ratings, performance improvement plans and related correspondence;
• Your medical or health conditions, including any disability for which the organisation needs to make reasonable adjustments; and
• Equal opportunities monitoring information, including your ethnic origin, sexual orientation, health and religion or belief (though this is collected and held anonymously for data processing purposes it is requested from you).

The organisation will collect this information in a variety of ways, including:

• application forms, CVs or resumes;
• from your passport or other identity documents such as your driving licence;
• from forms completed by you at the start of or during employment (such as benefit nomination forms);
• from correspondence with you;
• through interviews, meetings or other assessments.

The organisation will collect personal data about you from third parties, such as

• references supplied by former employers,
• information from employment background check providers,
• information from credit reference agencies and
• information from criminal records checks permitted by law.

Data will be stored in a range of different places, including

• in your personnel file,
• in the organisation’s HR management systems and
• in other IT systems (including the organisation’s email system).