Records of Processing Activities. Create table or register with fields:
| Ref | Field Name | Field Description |
|---|---|---|
| 1 | ID | Serial Numbering |
| 2 | Process | What is the name of the data process |
| 3 | Processing Activity | What is the name of the data processing activity |
| 4 | Data Subject | What is the name used to identity the data subjects whose data is being processed |
| 5 | Collection - Purpose | What is the reason or purpose for carrying out this processing activity |
| 6 | Collection - Sources | Is personal data obtained directly from subject or received from a third party |
| 7 | Collection - Third Parties or Data Processors | Who are the third parties or data processors that support you in personal data collection |
| 8 | Collection - Jurisdiction | Is personal data collected from this country alone or this country and other countries? |
| 9 | Collection - Method | How is the processing activity carried out? |
| 10 | Collection - Data Types | What are data types that are collected in this processing activity |
| 11 | Collection - Legal Basis | What is the legal basis for collecting this personal data |
| 12 | Collection - Means | What is the primary way to collecing personal data in this activity |
| 13 | Collection - System Name | What is the name of the system used for data collection |
| 14 | Collection - Data Group | What is the data group being processed |
| 15 | Collection - Minimization | Is there any data being collected which isn't needed? |
| 16 | Collection - Frequency | How often do you collect personal data this processing activity |
| 17 | Collection - Duration | How long for do you need to collect the data types in this activity |
| 18 | Collection - Notices | How are data subjects given clear information about how their data is being processed |
| 19 | Collection - Consent | How is consent obtained from data subjects |
| 20 | Storage | Do you store the personal data collected from this activity |
| 21 | Storage - Purpose | Why is the personal data in this processing activity stored? |
| 22 | Storage - Method | How is the personal data in this processing activity stored |
| 23 | Storage - Third Parties or Data Processors | Who are the third parties or data processors that support you in personal data storage |
| 24 | Storage - Means | What is the primary way of storing personal data in this activity |
| 25 | Storage - System Name | What is the name of the system used to store the personal data |
| 26 | Storage - Location | In which country is the system that stores the personal data located |
| 27 | Storage - Legal Basis | What is the legal basis for storing this personal data |
| 28 | Storage - Retention | How long is the personal data in this processing activity stored for? |
| 29 | Storage - Count | What is the average number of subject records in this processing activity |
| 30 | Storage - Security | How is the data kept secure during storage? |
| 31 | Storage - Subject Access | How can data subjects request to update their personal data |
| 32 | Storage - Internal Access | Who has access to the personal data storage internal to your org? |
| 33 | Storage - External Access | Who has access to the personal data storage external to your org? |
| 34 | Transfer | Is the personal data collected from this activity transferred ? |
| 35 | Transfer - Purpose | What is the purpose for the personal data transfer |
| 36 | Transfer - Data Types | What are data types that are transfered in this processing activity |
| 37 | Transfer - Means | What is the primary way of transfering personal data in this activity |
| 38 | Transfer - Method | How is the personal data in this processing activity transferred |
| 39 | Transfer - Legal Basis | What is the legal basis for transfering this personal data |
| 40 | Transfer - Security | How is the data kept secure during transfers? |
| 41 | Transfer - Recipients | Whats the category of the group that you transfer data to? |
| 42 | Transfer - Recipient Type | Are the data recipients internal to your organisation or external |
| 43 | Transfer - Recipient Location | What countries is the data transferred to? |
| 44 | Data Subject Right | What is the principle subject right covered by this processing activity |
| 45 | Data Controller | What is the contact details of the data controller |
| 46 | Data Processor | What is the contact details of the data processor |
| 47 | Data Protection Officer | What is the contact details of the data protection officer |
| 48 | Last Update | When was the last time the processing activity was reviewed and updated |
| 49 | Current Status | What is the current status of the data processing activity |
| 50 | Ref Number | What is the reference number of the processing activity |